Knowledge

Project management techniques

Definition


management - the process of dealing with or controlling things or people

Project management focuses on planning and organizing a project and its resources. This includes identifying and managing the lifecycle to be used, applying it to the user-centred design process, formulating the project team, and efficiently guiding the team through all phases until project completion.

Value of Project Management

Through proper project management, you can assure that the purpose/vision and goals of the project are maintained, all while supporting the audiences’ tasks and objectives.  Additionally, you avoid risks and effectively and efficiently use your available resources.  It also helps the team members to understand their responsibilities, the deliverables expected, and the schedule everyone needs to follow to complete the project on time and within budget.

https://www.usability.gov/what-and-why/project-management.html

A project is a unique, transient endeavour, undertaken to achieve planned objectives, which could be defined in terms of outputs, outcomes or benefits. A project is usually deemed to be a success if it achieves the objectives according to their acceptance criteria, within an agreed timescale and budget.

A key factor that distinguishes project management from just 'management' is that it has this final deliverable and a finite timespan, unlike management which is an ongoing process. Because of this a project professional needs a wide range of skills; often technical skills, and certainly people management skills and good business awareness.

 https://www.apm.org.uk/resources/what-is-project-management/

What is project management?

User/client requirements

  • Who is going to use this digital product? (this is the user)
    • When are they going to use it?
    • How are they going to use it?
    • What are they expecting to see with this type of product?
  • Who (the client) is paying you (e.g. the graphic designer) to make it.
    • Where is the client going to put this product?
    • When will they use it?
    • What do they want to see in the product?
    • What are their exact requirements for this product? (they are paying you, so it must be what they want)
  • Scope is the start and finish of your work on this product.
  • Scope means the parts you need to do.
  • Scope means what is in your control to do. What is the scope that others need to do in this project?

Plan of action

  • Given the scope from above, decide what to do next.
  • Consider the client requirements.
  • Consider the user needs.
  • Make a plan for how to make this digital product.
  • Make a list of what tasks you need to do.
  • Make an action plan
  • Take your action plan back to the client and discuss it.
  • Make a revised action plan which includes what the client really wants.

Time management strategies

  • Understand what a time deadline is.
  • keep a list of deadlines for each of the parts of creating your digital product
    • eg brainstorm = 1 hour
    • eg create rough designs = done by Tuesday of this week
    • eg complete client discussions on rough designs = done by Wednesday
  • agree to the deadlines
  • if you don't agree with the deadlines, you need to renegotiate with the client
  • allow for a bit of extra time in your own deadlines, just in case something slows you down
  • break down the large project into smaller projects, each with their own deadlines
  • now the important one - focus on one task at a time and get that one finished.
  • don't be distracted - this is called procrastination and total avoidance of what you should be doing to achieve your deadline
  • learn from mistakes - if you don't meet a deadline, analyse it to find out why it didn't work

Resources requirements

  • What does the design of this product need?
  • What is it going to look like?
  • Is it a poster that needs to be A4 or A3 or A2 size?
  • What do you need to plan for it?
  • What do you need to actually make it?
  • Make a list of the exact things needed for this product; What software can you use to make it? Do you have to print it out? Upload to the internet?
  • Do you have the skills to make it? Do you need help?
  • Have you got the correct hardware and software to make it happen?
  • Do you need a better camera for video?
  • Can you get the video off your smartphone onto the computer?
  • Can you edit the video? What software is needed for that?

Evaluation

  • You have finished.
  • Time now to have a very close look at your product.
  • Does it meet the needs of the task?
  • Does it need to be changed?
  • Who is going to evaluate it? You? Your friends? A client?
  • Have you got time to change it?
  • If you were to do a similar product again, What would you change? How could you make it better?
  • Write a review of how you would do it better next time.

Project Management Activity

Skills

Apply project management techniques to meet client requirements or a design brief

Definition

apply - use, utilise, employ in a particular situation

technique - a way of carrying out a particular task, especially the execution or performance of an artistic work or a scientific procedure
meet - fulfil or satisfy (a need, requirement, or condition)
client - a person or organisation commissioning the services of a company to develop a product or deliver a service on their behalf

design brief - a document for a design project developed by a person or team in consultation with the client

Resources

Activities

Additional Information

Apply a design process to create a digital product and/ or digital solution

Definition

apply - use, utilise, employ in a particular situation

technique - a way of carrying out a particular task, especially the execution or performance of an artistic work or a scientific procedure
meet - fulfil or satisfy (a need, requirement, or condition)
client - a person or organisation commissioning the services of a company to develop a product or deliver a service on their behalf

design brief - a document for a design project developed by a person or team in consultation with the client

Resources

Activities

Additional Information

Ensure the digital product and/ or digital solution meets identified user requirements

Definition


digital - storing information such as sound or pictures as numbers or electronic signals
product - an article or substance that is manufactured or refined for sale
solution - a means of solving a problem (e.g. for a client)
meet - fulfil or satisfy (a need, requirement, or condition)

user - the person that a software program or hardware device is designed for

Resources

Activities

Additional Information